Calendar Sync (Google / iCal)

Employees can sync their work schedule to their personal calendar using the iCal format. This allows shifts and time off to appear directly in the default calendar app on their phone or desktop.

Setting up calendar sync

The sync link can be accessed from the mobile app under the settings menu. Each employee receives a unique calendar link. Opening the link will prompt the calendar app on the device to subscribe to the schedule.

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Create calendar sync

The Easyteam component will automatically create a link for each of the major providers: Google Calendar, Apple Calendar, Outlook, or any calendar app that supports iCal feeds.

Selecting a calendar for sync

When opening the link, the user can choose which of their calendars to subscribe to. This allows users to keep work shifts separate from personal or family events. For example, someone with two email accounts on their device can choose to subscribe using their work calendar only.

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Create calendar sync

The subscription can be removed at any time from the device’s calendar settings. Removing the calendar feed does not affect the employee’s shift schedule. Subscribing to a Google/Apple calendar adds the shifts to all devices synced to the same email address automatically.

Notes on sync, timing, and status

The sync is one-way. Shifts are visible and updated automatically, but cannot be edited through the calendar app.

Changes usually appear within a few minutes. However, with some external calendar services, updates may be delayed depending on their refresh policy.

There is no manual refresh needed from the user. If the sync stops working for any reason, they can open their calendar app, remove the synced calendar and re-add it using the Settings page.

Note, there is no programmatic way to query if the user has added the calendar or not, or to check if the sync works as expected

Next, learn more about how the schedule is managed:

Multi-Location Scheduling

Publishing Schedules

Handling Time Off in Scheduling

Embedded Notifications

Setting up calendar sync#

Selecting a calendar for sync#

Notes on sync, timing, and status#

Setting up calendar sync

Selecting a calendar for sync

Notes on sync, timing, and status