Organizations & Locations

Understanding Easyteam's organization model helps you structure your workforce management implementation for different business types and scales.

Data Model Overview

Easyteam uses a two-level hierarchy where Organizations contain one or more Locations, and each Location has its own employees. This flexible model adapts to various business structures, from single-location shops to multi-state enterprises.

Understanding Organizations

An Organization represents the top level of your business structure. For a small business, this might be the business itself. For larger enterprises, it could represent a brand, franchise, or corporate entity. Organizations share common settings, policies, and administrative controls.

Consider a salon chain "Style Co." as an example. The entire brand would be one Organization, allowing for centralized management and reporting across all locations.

Understanding Locations

Locations represent physical places where employees work. Each Location can have its own specific settings, schedules, and employee roster. This could be a store, office, warehouse, or any distinct workplace.

Single Location Businesses

For businesses operating in one location, like a local coffee shop, the Organization and Location might represent the same entity. In this case, you'd use the same identifier for both:

Multi-Location Businesses

For businesses with multiple locations, like a regional restaurant chain, each restaurant would be a separate Location under the main Organization. This enables location-specific management while maintaining centralized control:

Common Business Types and Structure

Business Type	Organization Structure	Location Structure	Typical Use Case
Small Business	Single Organization	Single Location	Local shop or office using the same identifier for both Organization and Location
Regional Chain	Single Organization	Multiple Locations	Restaurant chain with centralized management but separate scheduling and operations per site
Franchise	Organization per Owner or Brand as Organization	Locations per Site	Beauty salon franchise where each owner operates independently or centrally managed franchise system
Enterprise	Multiple Organizations	Multiple Locations per Organization	Retail corporation with different brands, each having multiple store locations

Practical Considerations

Timezone Management

Each Location can have its own timezone settings, ensuring accurate time tracking across different geographical areas. Reports and timesheets automatically adjust to show the correct local time for each Location.

Permission Scoping

Access permissions can be scoped at both Organization and Location levels. This allows for flexible management structures where regional managers oversee multiple Locations, while local managers focus on specific sites.

Reporting

The two-level structure enables powerful reporting capabilities, both on Organization-wide and Location-based metrics.

Cross-Location Employment

Employees can work across multiple locations within an Organization. A common scenario is retail staff covering shifts at different stores, or service professionals rotating between different sites.

For an employee working at multiple locations, you'll need to generate separate authentication tokens for each location they work at. Each token represents a unique work context for that location:

💡

Need help determining the best structure for your business? Our integration team can help you plan the optimal setup for your current needs and future growth.

Data Model Overview#

Understanding Organizations#

Understanding Locations#

Single Location Businesses#

Multi-Location Businesses#

Common Business Types and Structure#

Practical Considerations#

Timezone Management#

Permission Scoping#

Reporting#

Cross-Location Employment#